Organising a Race

Bantry Athletic Club actively promotes and encourages the pursuit of a healthy lifestyle, particularly through walking, jogging and running in Beautiful West Cork. In line with this aim the Club endeavours to support other local voluntary groups in providing safe, well-run events that are fun and accessible to all.

REQUIREMENTS FOR BANTRY AC TO SUPPORT AN APPLICATION FOR AN AAI LICENCE FOR AN EVENT WITH 200 OR MORE PARTICIPANTS

1) Bantry AC will support race license applications where the Club is satisfied that the event is being run on a voluntary basis. This forbids the payment of any fees, wages or consultancy from income generated by the race. (Other than for essential services which have been agreed in advance at the Pre-application meeting of the organising committee and Bantry AC)

2) The event must be organised and conducted in accordance with the Rules of the Athletics Association of Ireland (AAI) and the International Association of Athletic Federations (IAAF) as detailed in the Road Racing Handbook, available from the AAI website http://www.athleticsireland.ie/runzone/organising-a-road-race/

3) Before an application for a license can be submitted by BAC (Bantry Athletics Club) a meeting will be required with the event organising committee. The attendees at this meeting must include the Race Director, The Safety Officer and the Finance Officer.(These positions may not be represented by one person.) The Organising committee may nominate additional committee members to attend the meeting at their own discretion. Following this meeting agreed minutes will be signed by both parties.

Agenda for License Application Meeting:

i) Start and Finish plan

ii) Distance of race and name of AAI approved ‘Course Measurer’ retained by Licensee

iii) Course Safety Plan, including:
a. Traffic Management Plan (closed or open road race)
b. Lead Vehicle
c. Marshall Briefing
d. Medical support plan – including management of participants emergency numbers on race numbers
e. Parking and Access to race site
f. Water and food station plan
g. Garda Liaison plan
h. Spectator safety plan
i. Community Liaison Plan
j. Post-race clean-up
iv) Race Entry
a) Cost
b) Registration: pre-race and race day
c) What can Participants expect for their entry fee?
v) Race Information Pack/Booklet – containing, but not limited to:
a) Course map, elevations and description
b) Water station and food locations
c) Prize – Categories
d) Contact – for more information
vi) Prizes: breakdown of category
vii) Finish Line Requirements
a) Water/Food
b) Social gathering space at end of race for participants
viii) Results – prompt posting – at race and online
ix) All marketing material to feature the line: Supported by Bantry AC –artwork to be supplied by BAC
x) Best Practice to be observed at all times.
xi) AOB